Requests arrive by phone and email
The same question, is the hall free on 14 June and what does it cost, comes in through several channels. Staff who have other duties search the calendar, the price list and old emails.
Room booking for culture centres and community halls
A request form on your website shows only free days and estimates the price from your own rules. A member of staff approves each quote (unless you switch on instant quote for a booking type), and the calendar stays in order.
Problems we solve
Many customers, many price lists
Hobby groups, weddings, company training and public events pay different rates. Price depends on the customer group, the duration and whether the customer is a regular. Doing this by hand leads to mistakes.
Weekly rehearsals and double bookings
Dance groups, choirs and theatre circles need the hall every week. One-off events get added around them, and it is easy to lose track.
What Saalo does
Request form on your website
A month calendar shows only free days. The customer picks a date and sends the request straight from your site.
Price estimate from your rules
Booking types (company, hobby group, private event), price groups with a regular-customer discount, hourly, day and 8 h block prices, or 'on request'. The customer sees an estimate straight away.
Quote drafts with human approval
AI writes the wording of the draft, but prices come from code. A person approves before it is sent (unless you switch on instant quote for a booking type). The customer gets a link to accept, print and optionally pay a deposit through your own Montonio account.
Recurring weekly bookings
Add rehearsals and club sessions as a weekly series. The database blocks double-booking, and you can use holds and buffers between events.
Rules and layouts per room
Minimum and maximum guests, lead time and capacity per seating style for each room. Public events can be flagged.
Day-to-day tools
Run-sheet for the event day, waitlist, customer change and cancel requests, Estonian invoices with reference number, and calendar (ICS) feeds.
Frequently asked questions
Does AI set the prices?
No. Prices are calculated in code from the rules you enter. AI only writes the wording of a quote draft, and a person approves it before sending (unless you switch on instant quote for a booking type).
Can we charge hobby groups and private customers differently?
Yes. You set up booking types and price groups, including a regular-customer discount, and price by the hour, day or 8 h block, or leave it 'on request'.
What does it cost?
Prices are on the Pricing page. The first 30 days are free and there is no commission on bookings.
Can I limit what each staff member can do?
Yes. There are admin and staff roles. Staff with limited rights can, for example, handle bookings while only approvers send quotes. Actions are kept in an audit log and data can be exported.
Start the 30-day free trial and see your hall bookable online.