Requests are scattered
Email, phone, Facebook, the website form. Something always goes unanswered or a follow-up is forgotten.
For manor houses, conference centres, studios and culture centres
Request in, quote out. Your prices, your approval.
Saalo checks availability, calculates the price from your own pricing rules and AI drafts the quote. Your staff review and send it by default – the customer accepts online and pays the deposit.
- No credit card
- No commission
- Works on your own website
- Sign in
- Form in 5 languages: ET, EN, RU, LV, LT
- Deposits to your own Montonio account
- Estonian e-invoice XML
- Admin in Estonian, English and Russian
The problem
Every request is manual work – and the customer won't wait
Most venues answer requests by hand: check the calendar, work out the price, write the email. Meanwhile the customer has asked two other places for a quote.
Pricing takes time
Room, guests, coffee breaks, menu, weekday, season, VAT. Spreadsheet formulas and mistakes in the quote.
The calendar isn't tied to the request
The same day is promised to two customers, or a free slot goes unsold because nobody noticed a hold had expired.
How it works
From request to confirmed booking in one place
You set up rooms and prices once. From then on the system does the preparation and you make the decisions.
1. The customer sends a request
On your website they pick a room, a time and the number of guests. They only see free times and an instant estimate.
2. The system prices it
Hourly rate, 8-hour block, day rate, per-person packages, extras and VAT – from your rules, not an AI's guess.
3. AI drafts the quote
The quote text around the calculated lines. By default, your staff review, edit if needed and approve.
4. The customer accepts online
They open the link, review the quote and accept. Availability is checked again; a deposit can be paid there and then.
5. The event day is ready
Kitchen sheet, run sheet, guest list and invoice all come from the same booking.
AI that does the writing
AI writes. The numbers come from your price list. A person approves by default.
In Saalo, AI is an assistant, not a decision-maker. It never changes prices or statuses and never sends anything to a customer without your permission.
For customers
“Describe your event”
The customer types freely, e.g. “summer party for 40, lunch and sauna”. AI fills in the booking form and the customer checks the fields.
For staff
Quote text
AI writes a polite quote text around the lines the system calculated. It cannot change the amounts.
For staff
Reply drafts
A draft reply to the customer's question, with the real availability and status. Staff send it or edit it.
For staff
Follow-ups
When a customer hasn't answered a quote, a reminder draft is ready. Automatic sending is off unless you switch it on.
For staff
Inbox triage
A one-line summary, urgency and value on every request. Spam can be hidden with one click.
For owners
Weekly insights
Short observations from your own data. Every number is checked by code before it reaches you.
AI never sees the customer's name, email or phone. Contact details are scrubbed from the customer's text before it goes to the model.
“Describe your event” is in every plan. The staff AI assistants are in Pro.
Inside the product
Everything selling and running a venue needs
Inbox and calendar
Every request in one list, with its status. The calendar shows bookings, holds and setup time by room.
- The database refuses double bookings
- Temporary holds expire on their own
- Whole-house bookings, buffers before and after
Quotes and deposits
A quote comes from the request, the customer accepts online and pays a deposit into your own Montonio account (live payments in pilot). Invoices and e-invoice XML (not yet tested with an operator) from the same place.
- Quote prices stay fixed when the price list changes
- Printable quote and online acceptance (tick-box and typed name)
- Deposit and final invoices
Event day
Menus and choices, kitchen sheet, run sheet and the guest list in the customer portal. After the event the system asks for feedback.
- Kitchen sheet with dietary needs
- Run sheet for the team
- Feedback and reviews
Who it's for
Made for venues like yours
Manor houses
Weddings, company summer days and events with overnight stays. Seasons, packages and deposits.
Conference centres
Seminars and conferences across several rooms, coffee breaks and lunches, company invoices.
Studios
Hourly room rental, recurring bookings for trainers and therapists.
Culture centres
Halls for hobby groups and private events, recurring bookings and clear invoices.
Experience
Pilot venues
Space for feedback from pilot venues. Real feedback goes here, with names and permission, after the pilot – not before.
Pricing
One price. No commission.
30 days free, no credit card. Switch plans any time.
Plans
Venue
€59 per month
up to 5 rooms, up to 5 staff users
- Requests from form, widget and email
- AI-drafted quote, approved by your staff
- Recurring bookings and deposits
- API and website widget
Pro
€99 per month
up to 50 rooms, up to 25 staff users
Everything in Venue, plus:
- Analytics and monthly report (requests, conversion, revenue)
- Multilingual public form
- Webhooks and Mailchimp (beta)
- SMS notifications (beta)
Several venues
Several venues or a network with more than 50 rooms: every Pro feature, many venues under one login. Price on request.
from€199/ month
Contact us30 days free, no credit card needed. Prices exclude VAT.
Try it with your real price list
Paste in your price list, the system turns it into rules and you check them. Your first quote could go out today.