Get started in ten minutes
This guide takes you from nothing to your first booking. The full staff guide has the details; this is the short path.
If a menu item is missing, open Settings → Modules and switch the module on.
1. Sign up
Open /signup, enter the venue name and your email. We send a one-time sign-in link, valid for 24 hours. Press Create venue on the confirmation page. The trial lasts 30 days and needs no card. There is no password: you always sign in with a link sent to your email.
2. Add your rooms
Open Rooms and press Add room. Enter a name, capacity and, if you like, area and equipment. Opening hours are set per weekday. To close a room for a while, add a block.
3. Set your prices
Open Price list and add a price rule for each room. An hourly price, a day price and a longer block (for example 8 hours) are separate rules. For a given duration the system picks the cheapest valid rule. If your price list is a PDF, you can import it as text on the setup page.
4. Publish the booking form
The direct link to your form looks like /your-venue-address/broneeri. To put the form on your website, use the one-line script from the setup page. The form always sends a request, never a confirmed booking.
5. Your first booking
Send a test request through your own form. Open Requests, open the request, check the quote, press Approve and then Send to customer. When the customer accepts, the booking becomes confirmed. For a booking that came by phone, use the New booking button.
6. Calendar and .ics
Confirmed bookings appear in the Calendar. The Integrations page has a calendar feed (ICS) per room that you can add to Google, Apple or Outlook calendar. The feed is read-only. A customer can download an .ics file from their confirmed booking page.
Frequently asked questions
How do I add a room?
Open Rooms and press Add room. Fill in name, capacity, area, description and equipment. Optionally set preparation, cleanup and a minimum gap in minutes: these times block the room on both sides of a booking.
How do I set hourly and day prices?
In the Price list, add a rule for the room with the kind hourly, block (for example 8 hours) or day. The unit in minutes is 60 for an hour, 480 for an 8 hour block and 1440 for a day. When several rules fit, the system uses the cheapest one for the duration.
How do I set prices for regular customers?
Open Customers, mark the customer as regular and choose a customer group and a discount in percent. On a price rule you can enter a customer group, and then the rule applies to that group only. An empty customer group means everyone.
How do I make repeat bookings?
Open Recurring, choose the weekdays, every which week, start and end date and any dates to skip. Before saving you see conflicts per date. Free dates become normal bookings; conflicting dates are skipped and listed.
How do I connect the booking form to my WordPress site or website?
Take the widget script line from the setup page; it contains your venue address and a language (et, en, ru, lv or lt). Paste it into the page, for example into a Custom HTML block in WordPress. The form opens in a frame on your page and adjusts its height. If you prefer no script, use the direct link to the form.
How do I see bookings in my calendar (.ics)?
Open Integrations and copy the feed address for one room or for all rooms. In Google Calendar choose "Other calendars" and "From URL". The feed shows only "Booked" or "Closed" and the booking number, and it is read-only. Two-way Google and Outlook sync is a beta and needs separate set-up, so do not rely on it until the connection is shown on the Integrations page.
How do I take deposits?
The deposit percentage is set per booking type in Settings. Payments go through your own Montonio account: enter your Montonio keys on Integrations. After the customer accepts the quote, a payment link appears, and the booking is confirmed only after the payment is confirmed. Without keys a test payment is used and no real money moves.
How do I issue invoices?
Once, fill in your details under Settings, section "Invoice details". Then open a booking and, in its "Invoices" section, issue a deposit or balance invoice. An issued invoice cannot be edited; mistakes are fixed with a credit note. All invoices are listed on the Invoices page.
How do I invite staff?
An administrator opens Users and uses "Add and send link". Two rights can be set: approving quotes and editing prices. The colleague signs in with a link sent to their email.
How do I change the language?
Switch the admin language (ET, EN, RU) with the buttons at the bottom of the sidebar. A customer's language follows their choice on the form. Add translations of rooms and extras with the Translations button.
How do I export my data or close the venue?
Open Account and data (administrators only). "Download ZIP" gives all your data as CSV files, one per table. "Close venue" ends the subscription and the public form, and the data is deleted for good after 30 days. During that time you can undo the closing and download your data.